https://claude.ai/public/artifacts/380d5b15-94a5-400b-8d22-c867df2cecdb

EduAnalytics Portal - Complete User Guide

Getting Started
Document Upload Process
Understanding Analysis Results
Platform Capabilities
Best Practices
Troubleshooting
Advanced Features

Getting Started

What is EduAnalytics?

EduAnalytics is an AI-powered educational data analysis platform that helps teachers and administrators make data-driven decisions about student interventions and support strategies. The platform analyzes up to 100 documents per student to provide comprehensive insights into their academic and behavioral progress.

Who Can Use This Platform?

Teachers: Upload and analyze student documentation for intervention planning
Administrators: Review school-wide trends and compliance data
Special Education Coordinators: Track IEP progress and modifications
RTI/MTSS Specialists: Monitor intervention effectiveness
School Psychologists: Analyze behavioral and academic assessments

Initial Setup

Login: Use your school-provided credentials
Select Student: Choose the student you want to analyze
Verify Permissions: Ensure you have access to upload documents for this student
Check File Limits: Maximum 100 documents per analysis session

Document Upload Process

Step 1: Prepare Your Documents

Supported File Types:

PDF files (.pdf)
Microsoft Word documents (.doc, .docx)
Text files (.txt)
Excel spreadsheets (.xls, .xlsx)
CSV files (.csv)

Document Categories the System Recognizes:

RTI Documentation: Progress monitoring data, intervention logs, assessment results
MTSS Records: Behavioral intervention plans, tier placement documentation
IEP Materials: Individualized education programs, goal tracking, accommodation logs
Assessment Reports: Standardized test results, diagnostic assessments
Behavioral Data: Discipline records, behavioral intervention plans, social-emotional assessments
Academic Records: Report cards, grade books, assignment tracking
Medical Records: Health assessments, medication logs (if applicable)
Communication Logs: Parent contacts, meeting notes, team communications

Step 2: Upload Documents

Method 1: Drag and Drop

Prepare Files: Organize documents on your computer
Select Files: Drag files from your computer directly into the upload area
Verify Upload: Check that all files appear in the file list
Review File Names: Ensure file names are descriptive and identifiable

Method 2: Browse and Select

Click Upload Area: Click anywhere in the blue upload zone
Browse Files: Use the file browser to select documents
Multi-Select: Hold Ctrl (Windows) or Cmd (Mac) to select multiple files
Confirm Selection: Click "Open" to add files to the upload queue

Step 3: Review Uploaded Files

Check File Count: Verify all documents are listed (max 100)
Review File Names: Ensure each file is properly named and identifiable
Remove Duplicates: Use the "Remove" button to delete any duplicate files
Verify File Types: Confirm all files are in supported formats

Step 4: Start Analysis

Click "Analyze Documentation": Button becomes active when files are uploaded
Wait for Processing: Analysis typically takes 2-5 minutes depending on file count
Monitor Progress: Watch the progress bar for completion status
Review Results: Scroll down to view comprehensive analysis results

Understanding Analysis Results

RTI (Response to Intervention) Analysis

What It Shows:

Current RTI tier placement recommendations
Progress monitoring data trends
Intervention effectiveness metrics
Tier movement recommendations

How to Read Results:

Tier 1 (65-80%): Universal instruction is meeting needs
Tier 2 (15-25%): Targeted intervention recommended
Tier 3 (5-10%): Intensive intervention required

Example Interpretation:

"Based on progress monitoring data, student shows 40% improvement in reading fluency over 8 weeks of Tier 2 intervention. Recommend continuing current intervention for 4 more weeks before reassessment."

MTSS (Multi-Tiered System of Support) Analysis

Academic Support Insights:

Core instruction effectiveness
Supplemental intervention needs
Intensive support recommendations
Cross-curricular patterns

Behavioral Support Insights:

Behavioral intervention effectiveness
Social-emotional learning needs
Environmental factor analysis
Replacement behavior success rates

Data Integration:

Academic-behavioral correlation analysis
Attendance impact assessment
Family engagement factor analysis

IEP (Individualized Education Program) Analysis

Goal Progress Tracking:

Measurable annual goal progress
Short-term objective completion rates
Accommodation usage effectiveness
Service delivery analysis

Compliance Monitoring:

Meeting timeline adherence
Assessment completion status
Transition planning progress
Related service coordination

Modification Recommendations:

Goal adjustment suggestions
Accommodation modifications
Service delivery changes
Placement considerations

AI-Generated Insights and Recommendations

Pattern Recognition:

Academic performance trends
Behavioral pattern identification
Intervention response patterns
Environmental factor correlations

Predictive Analytics:

Risk factor identification
Success probability calculations
Intervention outcome predictions
Timeline estimations

Actionable Recommendations:

Specific intervention strategies
Timeline recommendations
Resource allocation suggestions
Team coordination recommendations

Platform Capabilities

Core Analysis Features

1. Document Intelligence

Text Extraction: Converts scanned documents to searchable text
Data Mining: Extracts key metrics, dates, and performance indicators
Pattern Recognition: Identifies trends across multiple documents
Categorization: Automatically sorts documents by type and relevance

2. Comprehensive Data Integration

Cross-Document Analysis: Correlates information across all uploaded files
Timeline Construction: Creates chronological view of student progress
Gap Analysis: Identifies missing data or assessment periods
Trend Analysis: Tracks performance over time periods

3. Advanced Analytics

Statistical Analysis:

Progress rate calculations
Intervention effect size measurements
Confidence interval assessments
Statistical significance testing

Predictive Modeling:

Academic outcome predictions
Intervention success probability
Risk factor identification
Timeline forecasting

Comparative Analysis:

Peer comparison (anonymized)
Historical performance comparison
Intervention effectiveness comparison
Best practice identification

Specialized Capabilities

RTI/MTSS Expertise

Tier Placement Analysis: Data-driven tier recommendations
Progress Monitoring: Automated progress tracking and alerting
Intervention Fidelity: Assessment of intervention implementation
Decision Rules: Automated application of RTI decision-making criteria

IEP Management

Goal Progress Tracking: Automated goal progress calculation
Compliance Monitoring: Timeline and requirement tracking
Accommodation Effectiveness: Data-driven accommodation analysis
Transition Planning: Post-secondary readiness assessment

Behavioral Analysis

Functional Behavior Assessment: Pattern identification in behavioral data
Intervention Effectiveness: Behavioral intervention outcome analysis
Antecedent-Behavior-Consequence Analysis: Environmental factor correlation
Replacement Behavior Tracking: Success rate monitoring

Reporting and Visualization

Dashboard Features

Executive Summary: High-level overview of student status
Detailed Analytics: Comprehensive data breakdown
Visual Representations: Charts, graphs, and trend lines
Comparative Views: Side-by-side analysis options

Export Capabilities

PDF Reports: Professional, shareable reports
Excel Exports: Raw data for further analysis
Summary Documents: Concise overview reports
Meeting Preparation: Team meeting-ready summaries

Best Practices

Document Preparation

Organize by Date: Upload documents in chronological order when possible
Use Descriptive Names: Include dates and document types in filenames
Include Context: Upload supporting documents that provide background
Ensure Completeness: Include all relevant documentation for comprehensive analysis

Upload Strategy

Start with Core Documents: Upload IEP, assessment reports, and progress monitoring data first
Add Supporting Materials: Include behavioral logs, communication records, and observations
Include Recent Data: Ensure most current information is included
Verify Quality: Check that scanned documents are clear and readable

Interpreting Results

Review All Sections: Don't focus on just one area of analysis
Consider Context: Factor in external circumstances affecting performance
Look for Patterns: Identify consistent trends across different data sources
Validate Findings: Cross-reference AI insights with your professional judgment

Taking Action

Prioritize Recommendations: Focus on high-impact, evidence-based suggestions
Plan Implementation: Develop specific timelines for recommended actions
Monitor Progress: Set up systems to track implementation effectiveness
Collaborate: Share insights with team members for collective decision-making

Troubleshooting

Common Upload Issues

File Not Uploading:

Check file size (max 25MB per file)
Verify file type is supported
Ensure stable internet connection
Try uploading files individually

Poor Analysis Results:

Upload higher quality scanned documents
Include more comprehensive documentation
Verify document dates and student identification
Add context documents for better understanding

Missing Information:

Check if documents contain machine-readable text
Ensure all relevant documents are uploaded
Verify student information is consistent across documents
Include assessment scoring sheets and rubrics

Technical Issues

Slow Processing:

Large file counts may take longer to process
Complex documents require more processing time
Check internet connection stability
Refresh page if processing stalls

Incomplete Results:

Verify all documents uploaded successfully
Check for file corruption issues
Ensure documents contain relevant educational data
Contact support if persistent issues occur

Advanced Features

Trend Analysis

Longitudinal Tracking: Multi-year progress analysis
Seasonal Patterns: Identification of time-based performance variations
Intervention Correlation: Linking interventions to outcome changes
Predictive Modeling: Forecasting future performance trends

Collaborative Tools

Team Dashboards: Shared access for educational teams
Comment Systems: Collaborative annotation and discussion
Meeting Integration: Pre-populated meeting agendas and reports
Parent Communication: Simplified progress sharing tools

Compliance Features

Audit Trails: Complete documentation of all analysis activities
Privacy Controls: FERPA-compliant data handling
Access Logging: Tracking of who accessed what information
Data Retention: Automated compliance with retention policies

Integration Capabilities

SIS Integration: Direct connection to student information systems
Assessment Platform Links: Integration with testing platforms
LMS Connections: Learning management system data import
State Reporting: Automated compliance reporting features

Getting Help

Support Resources

In-App Help: Click the help icon for contextual assistance
Video Tutorials: Access training videos for each feature
User Community: Connect with other educators using the platform
Technical Support: Contact support team for technical issues

Training Options

Self-Paced Modules: Complete training at your own pace
Live Webinars: Participate in instructor-led sessions
School-Based Training: On-site training for your team
Certification Programs: Become a certified EduAnalytics user

Best Practice Sharing

Success Stories: Learn from other educators' experiences
Research Integration: Access to latest educational research
Professional Development: Continuing education opportunities
Conference Presentations: Share your success stories

This platform represents a significant advancement in educational data analysis, providing educators with powerful tools to make informed decisions about student support and intervention strategies. The AI-powered insights complement professional judgment and help ensure that every student receives the appropriate level of support for their individual needs.

Reading Topics

Monday, July 7, 2025